Job Description
Post Title
Lottery Administrator (Fixed Term - Maternity Cover).
Department/Location
Promotions/Lottery, Accu Stadium.
Reports To
Promotions Manager / Chief Revenue Officer.
Purpose of the Role
Working within the Promotions/Lottery team, the post holder will contribute to income generation for Huddersfield Town AFC by undertaking a range of administrative duties connected with running a lottery, and contributing to the overall work of the department as required.
Functional Links
Internal: Promotions Manager.
Promotions/Lottery Team.
Chief Revenue Officer.
Senior Leadership Team.
Finance.
Marketing Team.
Staff and managers throughout the organisation.
External: Gambling Commission.
Members of the public.
Key Performance Indicators
- Successful audits by the Gambling Commission.
- Revenue targets are at or above agreed levels (to be reviewed annually).
Role Specific Responsibilities
Lottery, Finance, and Regulatory Requirements:
- To complete Gambling Commission returns every two months and regulatory returns every three months.
- To update the weekly figures Excel spreadsheet.
- To process payments for Golden Gamble Sellers and ‘On the Move’ Collectors on a monthly basis.
- To process ‘On the Move’ Agent commission cheques.
- On a daily basis, to run off bank statements and pay in ‘On the Move’ payments on the system.
- To process mileage payments for ‘On the Move’ Collectors.
- To assist with banking as and when required.
- To input standing order daily payments.
- To chase up outstanding payments as required.
- To file bank card payment receipts daily, checking that they tally with statements.
- To write cheques for winners.
- To process monthly income totals.
Lottery Draw:
- To coordinate and execute the weekly lottery draw.
- To input payments.
- To complete all other tasks associated with lottery draw days.
- To write and sign cheques for winners.
Golden Gamble:
- To process online orders and email out tickets.
- To input ticket numbers to an Excel spreadsheet.
- To input tickets sold.
- Once banked, to check the totals match on statements and to update the Excel spreadsheet before sending figures to Finance.
Other:
- To undertake filing on a regular basis, and to ensure that both electronic and manual filing systems are always up to date.
- To respond to telephone and email enquiries.
- To prepare for match day duties and to work on home match days.
- To work with the Communications and Marketing teams to schedule social media posts for the Promotions/Lottery department as required.
- To coordinate and assist with departmental events.
- To fulfil any other duties as required, commensurate with the level of the post.
This job description is not intended to be exhaustive, and the post holder will also be required to undertake any other duties as required by the Promotions Manager, the Chief Revenue Officer, and/or any other Senior Leader commensurate with the level of the post.
Behaviour/Conduct
The post holder will be required to:
- Be proactive with workload and interventions.
- Seek to continually develop their skills and knowledge.
- Adopt an organised and structured approach to fulfilling the duties and responsibilities of the role.
- Communicate appropriately at all levels.
- Be flexible in hours of work.
- Be trustworthy and adhere to the Club’s Code of Conduct and Ethics.
- Adhere to protocol and respect confidentiality in all matters, also protecting any data relating to the area of work in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) 2018.
- Consistently demonstrate high standards of behaviour and appearance and encourage the same from others.
- Demonstrate a commitment to safeguarding and promoting the welfare of children and young people.
- Respect others and behave in an inclusive and non-discriminatory manner, taking account of all protected characteristics as specified in the Equality Act 2010.
Additional Information
CSR and Sustainability:
All employees are required to understand and support the Company's commitment to corporate social responsibility and sustainability initiatives, and to incorporate sustainable practices into daily work activities, as far as reasonably practicable, including responsible resource use, waste reduction, and energy conservation.
The post holder must also consider environmental and social impacts when making business decisions within their scope of responsibility and participate in sustainability training and awareness programmes as required, also representing the Company’s values and commitment to responsible business practices when engaging with external stakeholders.
Safeguarding:
Huddersfield Town Association Football Club (HTAFC) Ltd. is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
Applicants must disclose all previous convictions including spent convictions in accordance with the associated legislation; this can be done via a private letter/disclosure to the Head of Human Resources and EDI. The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provide that when applying for certain jobs and activities, certain convictions and cautions are considered ‘protected’. This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot consider them.
Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website.
The post holder will also be required to undergo Safeguarding Training, to be agreed with the Senior Safeguarding Manager.
Equality, Diversity, and Inclusion:
Huddersfield Town AFC is a diverse environment in which we respect all characteristics under the Equality Act 2010; we want everyone to feel valued and included within the Club and to be able to achieve their full potential.
We have a zero-tolerance approach to any form of discrimination, and we are committed to the redress of any inequalities by taking positive action where appropriate. All employees are required to support and uphold this zero-tolerance approach and contribute to our ‘Terriers Together’ Equality, Diversity, and Inclusion Strategy.
